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ROC New Company Incorporation Procedure

✅ Pre-Incorporation Checklist

  • Minimum 2 Directors identified

  • Minimum 2 Shareholders (can be same as directors)

  • Unique Company Name (check availability on MCA)

  • Registered Office Address confirmed (owned or rented)

📄 Documents Checklist (for Each Director)

  • PAN Card

  • Aadhaar Card

  • Identity Proof (Passport / Voter ID / Driving License)

  • Address Proof (Bank Statement / Utility Bill – not older than 2 months)

  • Passport size Photo (JPEG)

  • Email ID and Mobile Number

  • Digital Signature Certificate (DSC – Class 3)

🏢 Registered Office Documents

  • Electricity/Utility Bill (not older than 2 months)

  • Rent Agreement (if rented)

  • NOC from owner (if rented)

  • Ownership Proof (if owned – Sale deed or property tax receipt)

📝 Forms & Attachments Checklist (MCA)

  • SPICe+ (Part A) – Name Reservation

  • SPICe+ (Part B) – Incorporation Details

  • eMOA (INC-33) – Memorandum of Association

  • eAOA (INC-34) – Articles of Association

  • AGILE-PRO-S – For GST, EPFO, ESIC, Bank, etc.

  • INC-9 – Auto-generated declaration (if applicable)

  • DIR-2 – Director Consent Letter

  • Proof of Identity and Address of Directors (attachments)

  • Proof of Registered Office with NOC (attachments)

🧾 Fee Payment

  • Government Fee for SPICe+

  • Stamp Duty for MOA & AOA (varies by state)

📬 Post-Incorporation Checklist

  • Certificate of Incorporation (COI) received

  • PAN & TAN received

  • Bank Account opened

  • GST Registration (if opted or required)

  • File INC-20A (Declaration of Commencement of Business) – within 180 days

  • First Board Meeting held – within 30 days

  • Auditor Appointed – within 30 days (via ADT-1 if not done in SPICe+)

  • Share Certificates issued – within 60 days

  • Statutory Registers maintained

🚀 Step-by-Step Procedure After Document Collection

🔹 Step 1: Apply for Digital Signature Certificates (DSC)

  • Visit a Certifying Authority (e.g., eMudhra, Sify, VSign, etc.)

  • Submit KYC documents for both directors

  • Obtain Class 3 DSC with signing capability

🔹 Step 2: Create MCA Account (if not already)

🔹 Step 3: File SPICe+ Form (Online on MCA Portal)

👉 Part A – Name Reservation

  • Go to MCA → MCA Services → Company Services → RUN

  • Fill Part A with proposed company name

  • Attach brief objectives and select business activity code

  • Pay ₹1,000 fee

  • Wait for name approval from CRC (1–2 working days)

👉 Part B – Company Incorporation

After name approval, continue with:

  • Fill Company details, capital structure, and address

  • Add both Director and Shareholder details

  • Upload:

    • Director ID/address proofs

    • Registered office proofs

    • DIR-2, MOA, AOA

  • Generate eMOA (INC-33) and eAOA (INC-34) digitally signed

  • Generate INC-9 (auto from MCA – digitally signed)

🔹 Step 4: Fill AGILE-PRO-S

  • Select optional services: GSTIN, EPFO, ESIC, Profession Tax, Bank Account

  • Enter employment and business activity details

  • Upload proof of business and office location (for GST, if selected)

🔹 Step 5: Attachments and Signature

  • Attach all supporting documents in PDF format

  • Affix DSCs of both directors

  • Verify and pre-scrutinize the forms using MCA tools

🔹 Step 6: Upload & Submit

  • Upload all forms via Upload e-Forms service on MCA

  • Pay incorporation fee and stamp duty online

⏳ Step 7: Wait for Approval

  • MCA/CRC will process the forms (1–3 working days)

  • If approved, you’ll receive:

    • Certificate of Incorporation (COI)

    • PAN and TAN (in email)

    • CIN (Corporate Identification Number)

✅ Step 8: Post-Incorporation Actions

  • Open current account in company’s name (using COI, PAN, MOA, AOA)

  • File INC-20A (Declaration of Commencement of Business) within 180 days

  • Appoint Auditor (file ADT-1 if not filed in SPICe)

  • Hold First Board Meeting

  • Issue Share Certificates

  • Maintain statutory registers and recordsRU